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Permanent

Office Manager

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OLG Recruitment are currently recruiting for an Office Manager to work for a client based in Dublin. This is a permanent position working on site, 30 hours a week Monday – Thursday. 

Basic Salary: Up to a maximum of €44,000 (this is the pro-rated salary based on a 30-hour work week; this is not a full-time equivalent salary).

The successful candidate will be responsible for supporting a range of operational and administrative requirements as well as assist with some day-to day operations in the finance function, in a timely and efficient manner.

The successful candidate will provide professional administrative support to the teams during different phases of projects.  This is an ideal role for somebody who is looking for a varied workload and opportunity to take ownership of a key office and finance support role.

This role is a fundamental part of the business as it creates and manages the Dublin office environment whilst also provide support to the finance and trading employees.

Key Responsibilities:

  • General office administration to all teams as necessary.
  • Acting as PA to senior management.
  • Main point of contact for facilities/building management to include resolving and escalating maintenance issues, ensuring the building is up to environmental and safety standards.  Coordinating alarm applications and building access codes and meeting with the Managing Agent when required.
  • Managing local office supply procurement.
  • Liaising with the IT team to ensure smooth provisions/operations of IT and equipment.
  • Organising and planning events, projects, meetings and external guests
  • Health and safety responsibilities including reviewing and updating office H&S risk assessments, identifying concerns and recommending preventative measures, ensuring all company H&S certificates for Fire Wardens and First Aiders are current.
  • Providing support to HR with onboarding and offboarding employees and any other local HR requirements.
  • Preparing of board/general meeting packs and reports.
  • Attending meetings as note taker.
  • Document control e.g., maintaining files and organising post.
  • Processing bank reconciliations.
  • Company credit card receipts recording and reconciliation.
  • Reconciling creditors and debtors accounts
  • Assisting in annual financial audit.
  • Company secretarial filings.
  • Any other ad hoc duties required.

 

Skills, Knowledge and Expertise:

 

  • Experience in a office management role working in small-to-medium sized firm.
  • Experienced in PA/EA skills to support management up to senior level.
  • Competent in MS Office products including Word, Excel and PowerPoint.
  • Events planning and coordination experience. 
  • Exposure to bookkeeping/accounting.

 

Qualifications:

  • Leaving Certificate pass level in English and Maths (essential).
  • Diploma level qualification in secretarial/executive/business administration (preferred).