Basic Function:

To provide day-to-day support ensuring prompt purchase (req to PO processing) and on time delivery of materials and equipment the Business Unit through the processing of requisitions following established procedures.  Creation of and ongoing maintenance of material Outline Agreements and identification of optimization and automation opportunities. Tactical direct materials procurement and expediting activities gaining input and commitment from the relevant key people to ensure on-time delivery to meet customer needs. Adherence with established procure to pay processes and compliance with procurement policies and procedures

Responsibilities:

• Procure materials via the ‘Buyer’s Action List’ in SAP against pre-agreed supply agreements to replenish inventory and procure direct charge materials as assigned following established P2P processes and Procurement Policy
• Generation of RFQ's  (Request for Quotations) utilising the SAP RFQ module
• Ensure all central status / control spreadsheets are updated as required
• Challenging where appropriate to ensure a business focus on right cost and buying off contract or identifying lower cost alternatives if appropriate
• Capturing cost savings or cost avoidance
• Ensure material info records and source records master data is correct and up to date
• Creation and maintenance of OLA’s
• Expedite stock material and direct charge parts according to the predetermined requirements and order priorities to ensure on time delivery taking all possible actions to ensure required by date is met
• Ensure any late deliveries are actioned appropriately
• Utilize SAP buyers workbench to analyse purchase orders’ status - delivery dates, confirmation etc. and action appropriately
• Ensure excellent communication on emergent issues in material required by dates
• Liaise with Technical department when manufacturer information supplied in relation to material master information changes
• Maintain purchasing files as per control requirements
• Ensure all order acknowledgements are checked and resolved appropriately
• Resolve invoice queries
• Responsible for procurement and repair of stock repairable items
• Ad hoc procurement activities as directed by Supervisor Materials Procurement
• Provide input into and monitor vendor performance
• Assist in negotiation of contractual terms & conditions to meet requirements where possible using standard T&C's

Critical Skills:

• Ensure material info records and source records master data is correct and up to date
• Knowledge of equipment and its components.
• Confident/capable when dealing with suppliers and colleagues.
• Good IT skills including knowledge of  SAP – MRP/MM/PM/PS functionality and the Ariba Network
• Knowledge of equipment and its components.
• Knowledge of EU legislation as it applies to procurement of materials and equipment
• Confident/capable when dealing with suppliers and internal stakeholders
• Good communication skills both written and oral.
• Be able to balance long/short term priorities for the refinery and other business locations
• Have courage to expose and resolve conflicts in an efficient manner.
• Establish priorities and develop critical tasks
• Accepts ownership, is accountable and delivers on commitments
• Externally driven, customer focused
• Innovative & responsive
• Self-motivated, enthusiastic with ability to work as part of a Team
• Ensure excellent communication on emergent issues in material required by dates
• Full Member of the Chartered Institute of Purchasing & Supply or relevant Business degree